E-Commerce accounting workspace

Your E-Commerce Books,
Finally Clear

Stop guessing about your numbers. Get complete accounting that connects your marketplaces, payment processors, and actual business results.

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What This Service Delivers

When you work with us on e-commerce accounting, you get books that actually match what's happening in your business. Every marketplace payout reconciled to its source transactions. Every fee identified and categorized. Every month's financial picture ready when you need it.

You'll understand which sales channels contribute to profit after all costs are accounted for. You'll know your real margins by product. You'll have financial reports that make sense to you and anyone else who needs to review them.

Perhaps most importantly, you'll stop spending evenings and weekends trying to make spreadsheets balance. Your accounting will be handled by people who understand marketplace settlements, payment processor timing, and the specific challenges of multi-channel commerce.

The Challenge You're Facing

Running an online retail business means dealing with numbers from multiple sources that never quite line up. Amazon settled your account, but the total doesn't match what you thought you sold. Stripe deposited money, but you're not sure which orders it represents. eBay took fees you didn't expect.

You need accurate books for tax purposes, for understanding your business, maybe for investors or a loan application. But getting there means downloading reports from five different platforms, each with its own format and terminology. The task sits on your to-do list for weeks because you know it will take hours.

Meanwhile, you're making business decisions based on incomplete information. You don't really know which products are profitable after all fees and costs. You can't confidently answer questions about your margins or growth trends. The numbers you do have might be weeks or months old.

Our Approach to E-Commerce Accounting

We connect directly to your selling platforms and payment processors to pull transaction data automatically. This means we're working with the same numbers you see in those systems, but we're organizing them according to accounting principles that actually work.

Each marketplace payout gets broken down into its component transactions. We identify gross sales, returns, marketplace fees, shipping income, and tax collected. Payment processor deposits are matched to their source orders. Refunds and chargebacks are tracked and categorized.

Your chart of accounts is structured to give you the information you need. Revenue by channel. Cost of goods by product line. Platform fees separated from payment processing. Sales tax liabilities by jurisdiction. Everything in its proper place.

We reconcile daily, so problems get caught immediately instead of months later. Bank accounts balance to your accounting system. Inventory values match what you actually have. The numbers are current enough to make decisions on.

Working Together

First Month

We spend the first month getting to know your business and connecting to your systems. You grant us read-only access to your marketplaces and payment processors. We set up your chart of accounts based on how you operate. We go back through recent months to establish a clean starting point.

Ongoing Service

After setup, you receive monthly financial statements by the 15th of the following month. Your accountant handles daily reconciliation, so your books stay current. When you have questions about your numbers, you email or call. We explain what you're looking at in terms that make sense.

Communication

You'll work with the same accountant month to month. They learn your business and recognize unusual patterns. When something looks off in your numbers, they investigate before sending reports. You're not managing a team or explaining your business repeatedly to new people.

Service Investment

$2,600
per month

What's Included

  • Connection to unlimited sales channels and payment processors
  • Daily transaction reconciliation and bank matching
  • Monthly financial statements (P&L, Balance Sheet, Cash Flow)
  • Sales tax tracking across all jurisdictions where you collect
  • Fee analysis and categorization for all platforms
  • Email and phone support during business hours
  • Quarterly business review meetings to discuss trends
  • Books maintained in compliance with accounting standards

Initial setup and historical cleanup are included in the first month's fee. No separate onboarding charges.

Service agreements are month-to-month. You can adjust or cancel with 30 days notice.

How This Works in Practice

Our approach to e-commerce accounting is built on direct data integration and daily reconciliation. This isn't theory. We've been doing this since early 2013, working through the evolution of marketplace accounting as platforms changed their reporting and fee structures.

You'll see results in the first month. Your books will be current within 30 days of starting. Financial statements arrive on schedule. When you look at your numbers, they match your bank accounts and platform reports.

Progress is measured by accuracy and timeliness. Your books reconcile. Your reports are ready when you need them. Questions get answered promptly. Over time, you'll have a complete financial history that shows your business trajectory clearly.

The typical engagement lasts years, not months. Most clients who start this service continue it because clean books become part of how they run their business. Some eventually move to quarterly or annual plans as their needs evolve.

Our Commitment

If you're not satisfied with the service in the first 60 days, you can cancel and receive a refund for the most recent month's fee. This gives you time to evaluate whether our approach fits your business without financial pressure.

We stand behind the accuracy of our work. If we make an error in your books, we correct it at no charge. If the error creates a tax or reporting problem, we cover any reasonable costs associated with fixing it.

Before you commit to anything, we offer a conversation about your specific situation. This is a chance to discuss your sales channels, transaction volume, and what you need from your accounting. No cost, no pressure to proceed.

Getting Started

1

Initial Conversation

Contact us using the form on our main page or email [email protected] directly. We'll schedule a call to discuss your business and what you need from your accounting.

2

Proposal and Agreement

If we're a good fit, we send a straightforward service agreement. You review it, ask any questions, and sign when ready. First month's payment is due at signing.

3

System Access

You grant us read-only access to your marketplaces and payment processors. We handle the technical setup on our end. This typically takes 3-5 business days.

4

Cleanup and Ongoing Service

We spend the rest of the first month getting your books current. By month two, you're receiving regular reports and your books stay up to date automatically.

Ready to Clear Up Your Numbers?

Start with a conversation about your business. We'll discuss what you're dealing with now and whether this service makes sense for you.

Contact Us

Other Services

Many clients combine this service with deeper analysis or specialized reconciliation work.

Revenue & Sales Channel Analysis

Deep dive into your revenue streams to understand what actually drives profitability across channels and products.

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Digital Transaction Reconciliation

Focused reconciliation service for businesses that need help matching payment processor deposits to source transactions.

$1,800 /month
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